Notice of the 2020 WGSA Annual General Meeting

Notice of the 2020 WGSA Annual General Meeting
Notice of the 2020 WGSA
Annual General Meeting
In line with the 2019 WGSA Constitution you are hereby notified that the 2020 WGSA Annual General Meeting will take place on:
25 July 2019 at 14h00
The meeting will take place via ZOOM – ( )
The password will be sent to those who RSVP
All reports will be sent to members in advance in order to prepare for the AGM.
Nominations for council members will close on 20 July 2020 at 12h00.
Voting for Election of the 2020/2021 WGSA Council will open at 12h00 on 22 July 2020 and will remain open until 14h00 on 25 July 2020.
1) Existing council members need no nomination, but need to confirm that they are members in good standing (fully paid up) and that they are prepared to stand for another cycle. Their standing has to be seconded.
2) Full Members may nominate themselves or may be nominated by another Full or Candidate member. If they are nominated by another member, the nominee needs to confirm via email that they accept the nomination. Nominees must be members in good standing (paid up members).
3) Nominees must indicate in which position(s) they would like to serve if elected.
4) If nominated, please send a short bio (max 500 words), head and shoulders photo, and one paragraph (200 words max) on how you intend to contribute to council, if elected before 21 July 2020, 12h00
5) Voting members may ask direct questions of any of the nominees via ( ), and nominees are expected to respond to the best of their ability.
6) Electronic voting will take place via SURVS. Every voting member will get the link and the system will only allow one person to vote per link to ensure that every member only votes once. If two members reside at the same premises and make use of the same computer, the second person will need to contact
7) ​Only Full Members in good standing (members who have valid membership on 22 July 2020) will receive access to the electronic voting process.
8) Positions on Council: See attached organisational structure
9) Non-council position: Financial Oversight. This person must have extensive financial knowledge.
1. Opening and welcome Chairperson: Theoline Maphutha
2. Attendance
2.1 Proxies and Apologies
2.2 Establish quorum WGSA Public Officer: Thea Aboud
3. Acceptance of agenda Chairperson: Theoline Maphutha
4. acceptance of the previous minutes – 13 July 2019 Chairperson: Theoline Maphutha
5. Chairpersons’ Report
5.1 Acceptance Chairperson: Theoline Maphutha
6. Portfolio Reports
6.1 Professional Development
6.2 Membership
6.3 Communications, Marketing, and Branding
6.4 Legal
6.5 Acceptance of reports
Ayanda Halimana, Vicki Bawcombe, Thamsanqa Mthinyane, Prof Adelle Gascoyne
Rene van Rooyen
Tracey-Lee Rainers, Dr Anna-Marie Janse van Vuuren, Thandi Sebe
Peter Goldsmid
7. Treasurer’s Report
7.1 Acceptance of treasurer’s report
7.2 Acceptance of Financial Statements Treasurer: Dr Eubulus Timothy
8. Revised Business Implementation Framework
8.1 Revised organisational structure Chairperson: Theoline Maphutha and
Executive Officer: Thea Aboud
9. New business
10. Election of council and election results
11. Closing
Please click below to RSVP, to nominate yourself and others for council or to appoint a proxy if you cannot attend (please note that you may not nominate the Executive Officer as your proxy as she is not a member).
PLEASE NOTE: Candidate, Student and Corporate Members, as well as non-members and prospective members, are welcome to attend, but will not be able to vote. We encourage ALL to attend and learn more about the WGSA
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